Legal Disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information for managing their notary businesses, enhancing their notary education, and securing their notary stamp and notary supplies. Tim Gatewood is a Contributing Writer with the American Association of Notaries This article is part of the series that began with What Does a Notary Public Do? It is considered a best practice to always include the notary commission expiration date on every document that you notarize. Unless your state law says otherwise, a rubber stamp with the relevant information may be used instead of printing by hand.Įven if a notary's commission expiration date is not required by law, many document recipients will reject the notarization if the expiration date is absent. If there is not a line designated for the expiration date, you can simply print "My Commission Expires on" and the date under or near your signature. For instance, in Tennessee, the notarization is not invalidated if the commission expiration date is missing, but, if it is later determined that your commission had expired or been suspended or revoked at the time the document was notarized, the notarization would be invalid. Your state may not require that your notary's commission expiration date be part of the required element of your notary seal or be present on the document in order for it to be valid. The presence of a notary commission expiration date shows that the document was notarized at a time when the notary held authority to notarize. The venue states that the notarization took place in a particular location that lies within the jurisdiction of the notary public. Removes the requirement that a power of attorney be notarized when a person grants that POA to a licensed motor vehicle dealer or the dealer’s agent for the transfer of motor vehicle title.A notarial certificate indicates what actions the document's preparer wants the notary to perform. Removes notary requirements for a variety of motor vehicle title documents when a licensed motor vehicle dealer is a party to the transfer of that motor vehicle. Removes language from ORC 147.542 stating an acknowledgment certificate shall state no oath or affirmation was given.Īdds a statutory short form of acknowledgment for a limited liability company.Ĭorrects error with language for the jurat certificate to require the name of the signer instead of their signature. States a peace officer does not need to submit a criminal records report (BCI Report) when applying for a notary commission.Ī peace officer must upload their Ohio Peace Officer Training Academy (OPOTA) Certificate in lieu of the BCI report when submitting a notary commission application and renewal application. Further, section 147.53 states how to take an acknowledgment and section 147.54 provides information regarding the language required in an acknowledgment notarial certificate. Additional code sections should be referenced to understand prohibitions such as not performing a notarial act if it appears the person is mentally incapable of understanding the nature and effect of the document at the time of notarization. It is important for a notary public to understand all requirements set forth in Chapter 147 related to notarial acts. This law made the following amendments to notary law:Īn acknowledgment means a declaration by an individual before a notary public that the individual has signed a record for the purpose stated in the record, and if the record is signed in a representative capacity, that the individual signed the record with proper authority and signed it as the act of the individual or entity identified in the record.
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